Who this guide is for
This guide is for sourcing managers, evaluators, approvers, and the SharePoint administrator who deploys Bid Management Hub. Suppliers do not open the SharePoint web part. They use the supplier portal link a buyer sends them.
Procurement Hub is a separate Chronodat app for purchase requests. Bid Management Hub is the sourcing workspace: requisitions, RFx events, sealed bids, evaluation, auctions, and awards.
What the app does
- Capture a requisition and turn an approved request into an RFI, RFQ, RFP, ITT, or tender.
- Publish the event, invite suppliers, and collect questions, addenda, and bids.
- Keep sealed bid prices encrypted until an authorized buyer opens them.
- Score bids, record a conflict of interest, and optionally run a live auction.
- Recommend an award, export an Excel or PDF pack, and hand a purchase order to a webhook.
What stays where
Event records, documents, questions, scores, and award rows are stored in SharePoint lists and libraries on your site. Sealed bid amounts are stored as ciphertext in those lists. The key that decrypts a sealed bid, and the key that signs a supplier portal link, stay on the Bid Management Hub Function App. They are not written into the SharePoint list.
Documents and supplier questions are readable by people who can open the event. A live auction shows current prices on purpose. A sealed envelope does not.
How to use this guide
Start with Getting Started if you are installing the package. Use the application tour to learn the sidebar. Sourcing managers should read requisitions, the supplier portal, sealed bids, and awards before the first live event. Administrators should read Settings and Security and roles.
The product name stays Bid Management Hub in English, Spanish, French, and German. The rest of the workspace follows the language selected in the app.