Mailroom background

Mailroom

File Outlook email to SharePoint or OneDrive — right from the task pane

  • Outlook Add-in
  • Your content stays in Microsoft 365
  • One subscription per tenant
  • 14-day free trial
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Mailroom

Overview

Mailroom replaces manual drag-and-drop email saving with a governed filing workflow inside Outlook. Pick a SharePoint or OneDrive library, set metadata columns, and click File — or let Save on Send do it automatically when you send a message.

Inbox cleanup scans unfiled mail and files it with one click. Filing rules and learned senders automate repeat destinations. A yearly Chronodat subscription covers every Outlook user in the tenant.

App NameMailroom
PlatformOutlook (Microsoft 365)
Files ToSharePoint, OneDrive
SurfacesTask pane, Smart Alert
LicensingPer tenant (yearly)
Free Trial14 days
Data ResidencyStays in your Microsoft 365
LanguagesEN, ES, FR, DE
Request a Demo Support & Help

Questions? support@chronodat.com

How Mailroom works —
three steps to file

1. Open a message

Select or open any email in Outlook. Mailroom reads the sender, subject, attachments, and headers instantly in the task pane.

2. Pick a destination

Browse, search, or star SharePoint and OneDrive libraries. Quick-file chips, favorites, AI suggestions, and filing rules make repeat filing effortless.

3. Click File

Mailroom saves the email as MSG, EML, or PDF with attachments and metadata. Save on Send can do it for you when you press Send.

Everything you need for
Email Filing

Save on Send

File the message to SharePoint automatically when you click Send. Outlook shows a Smart Alert if no folder is selected.

Inbox Cleanup

Scan unfiled inbox mail, match senders to destinations with rules and learned patterns, and file conversations with one click.

Filing Rules

Create rules by sender, subject, recipient, domain, or keyword. Each rule sets a destination, content type, retention label, and column defaults.

AI Destination Suggestions

Mailroom suggests the best library based on rules, learned senders, and recent filing patterns — all processed in the browser.

Metadata Columns

Fill SharePoint columns from the email headers — From, Date, Subject, and more. Required columns are enforced before filing.

Retention & Compliance

Apply Microsoft Purview retention labels. Sensitivity labels inherit from the destination library. No content leaves your tenant.

Search Microsoft 365

Search files, saved emails, folders, and mailbox results by keyword. Filter by source, file type, date, and author.

Works Across Outlook

Runs on Outlook for Windows, Mac, and the web. Organization policy publishes defaults for the whole tenant. English, Spanish, French, and German.

One add-in,
every Outlook surface

Deploy from Integrated Apps in the Microsoft 365 admin center or let users install from Get Add-ins in Outlook. The task pane opens beside the message on every platform.

  •  Outlook on Windows (classic & new), Mac, and the web
  •  Save on Send uses the Outlook Smart Alert (LaunchEvent)
  •  Organization policy library — everyone loads the same defaults
  •  Admin page for locations, rules, templates, and audit log
Request a Demo
Mailroom
Mailroom

Simple tenant billing

A 14-day free trial starts automatically. After the trial, one yearly Chronodat subscription — billed through Stripe — covers every Outlook user in the Microsoft 365 tenant.

  •  14-day free trial, no credit card required
  •  Yearly subscription covers the whole tenant
  •  Manage billing from inside the Mailroom pane
  •  Stripe-powered checkout and billing portal

Ready to file Outlook email the modern way?

Start a 14-day free trial or get a guided walkthrough from our team.

Request a Demo
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